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Disclosure of Corporate Information

CIPRO offers corporate information in the form of:

  • Perusal of files
  • Copies
  • Certified copies
  • Electronic disclosure certificates
  • Data sales in the form of CD's and File Transfer Protocol (FTP).
The offering provides confirmation of statutory information, and certainty about corporate entities' identities.

The offering is targeted at State Departments, lawyers, accountants, foreigners and members of the public, who wish to track enterprises and individuals (to begin business, or sell products or services), or need the information for court purposes. In terms of the Law of Constructive Notice, information is available to all members of the public.

You can obtain corporate information through the following mediums:

  • Contact our Customer Contact Centre at 0861 843 384
  • Submit an application for the necessary files or information to PO Box 429 Pretoria, 0001, for attention: Corporate Information Unit.
  • E-disclosure: Should you require a disclosure certificate, you can obtain it from our website here
  • Application form for perusal of files, copies, certified copies and certificates:
  • Fax application forms for files, copies, certified copies and certificates to: 086 673 8168, or
    Submit the application form to one of the following e-mail addresses:
  • Data sales application forms:
  •           Submit application form to .

    Please note that you have to be registered as a customer on our system in order to obtain the information that you require. Once processed, you will be billed for the amount and the request will be dispatched to you.

    Assuming everything is done correctly, the turnaround time for disclosure of information is 5 working days, pending availability of information.
    To enquire about this offering, you're welcome to visit us the 4th floor, 202 Esselen street, Sunnyside, Pretoria.

    For more information on quality, completeness and accuracy of forms, please contact our Customer Contact Centre at 0861 843 384.

    The Corporate Information Unit provides an important support function to the departments that deal with company and close corporation registrations. The Corporate Information Unit also provides the public with information in respect of particular enquiries. An important aspect of their work is the provision and maintenance of a data base. This provides, inter alia, a tracking system for the receipt and processing of all matters relating to company registrations, amendments, de-registrations and restorations. This involves the management of several work processes. For example, all related documentation coming into the organisation is logged, providing the first stages in the workflow tracking system. This tracking system makes it possible to answer client queries such as:

    • "What is happening with regard to the registration of my cc?". See our document search facility on our Website.
    • Can you tell me if the company "xyz" is still in existence?
    • "I submitted the documentation necessary to add another member to my cc, has this been finalised?" See our document search facility on our Website.
    Members of the public are allowed ready access to statutory documentation of companies and close corporations. The prescribed fees, payable at the Corporate information counter are as follows:
      Services Close Corporation Fees Company Fees
    1 Inspection of -
    a) a company file in the Companies Registrations Office -
    i) personally by an applicant
    5.00 80.00
    ii) on the written request by an applicant
    (includes up to 10 photocopies of documents, thereafter R1.00 per copy - certification excluded)

    5.00

    50c per photocopy

    80.00

    1.00

    b) the central register of directors -
    i) personally by an applicant
      5.00
    ii) on the written request by an applicant (includes up to 12 photocopies of documents, thereafter R1.00 per copy - certification excluded) 50c per photocopy 25.00
    2 a) Photocopy of a document, size approximately 298 mm by 210 mm or smaller (per copy) 0.50 1.00
    b) Photocopy on paper reproduced from microfilm (per copy) 0.50 1.00
    3 Certification of a document or part of a document (per document) 5.00 10.00
    4 Electronic disclosure certificate for companies or close corporations.  30.00 30.00
    5 Data extracts and reports of standard information on the CIPRO database on CD-Rom / File transfer protocol (FTP) (includes the cost of postage, compact disk and preparation cost). Total cost to be calculated at R0,03 for every record of each of the following categories of records: basic company information (one record), directors’ information (one record per director) and auditor’s information (one record per auditor)   0.03 per record
    6 Paper printouts/standard reports of standard information on the CIPRO database (includes up to 500 records)

    An additional fee R10 will be charged and a rate of R0,03 for every record of each of the following categories of records: basic company information (one record), directors’ information (one record per director) and auditors information (one record per auditor). Every 500 records or part thereof will be regarded and treated as a separate request for information and billed accordingly

      R10 plus
    0.03 per
    record

    Summery of costs
    Data Sales Monthly Updates contains the following:
    New Registrations 3c per record
    New Auditors 3c per record
    New Directors/Members 3c per record
    History (Main file) 3c per record
    History registrations 3c per record
    History directors 3c per record
    History auditors 3c per record
    History capital 3c per record


Source: http://www.cipro.co.za/products_services/disclosure.asp


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